Ysoft Safeq 6 Admin Guide May 2026

The guide moves beyond theory into operational tasks essential for day-to-day IT management:

The YSoft SafeQ 6 administration guide provides a centralized framework for managing print, scan, and copy workflows across an enterprise. It focuses on modularity, enabling administrators to delegate tasks through a role-based access model and manage hardware through a unified web interface YSoft SAFEQ documentation Core Administrative Functions System Configuration: Management Interface

is used to control global settings. Configuration is stored in a database, and changes should ideally be performed on the master node to ensure stability. User Management:

Administrators can synchronize user data from internal or external identity databases, such as Active Directory or LDAP , for access control and accounting. Device Administration: This section covers the management of printers, Spooler Controller groups

, and shared queues. Administrators can also create "printer templates" to facilitate mass installations. Security Controls:

Role-Based Access Control allows for delegating specific permissions to different roles or individual accounts. Can be enabled under System > Configuration > Advanced to prevent brute-force login attempts. YSoft SAFEQ documentation Accounting and Reporting

SafeQ 6 monitors print jobs and scanned documents. Traceability to specific user accounts can be disabled for privacy compliance. Counter Reporting:

Administrators can collect "page meters" from devices to verify reporting accuracy and provide data for invoicing suppliers Payment System: For environments requiring credit-based printing, the Payment System allows for managing cash desks and user balances. YSoft SAFEQ documentation Architecture and Deployment Quick Administration Guide | YSoft SAFEQ documentation

This guide provides an overview of the core administrative functions within YSoft SafeQ 6 ysoft safeq 6 admin guide

, a centralized print management solution designed to provide visibility, security, and cost control across your printing environment. 1. User and Access Management

Administrators can manage how users interact with the printing system to ensure security and accountability. User Synchronization:

Automatically import and update user data from Active Directory or LDAP. Authentication Methods:

Configure how users identify themselves at devices, including ID cards, PIN codes, or username/password combinations. Role-Based Access:

Assign specific permissions to different administrative levels (e.g., Reports Admin, System Admin) to maintain the principle of least privilege. 2. Rule-Based Engine (RBE) Rule-Based Engine

is a powerful tool for enforcing printing policies and reducing costs. YSoft SAFEQ documentation Actions that start a rule, such as "Print Job Received." Conditions:

Criteria that must be met, such as "Job is in Color" or "User is in Marketing."

The outcome, such as "Convert to Grayscale," "Force Duplex," or "Notify User of Cost." 3. Device and Queue Management The guide moves beyond theory into operational tasks

Centrally manage your entire fleet of Multi-Functional Devices (MFDs) and printers. Printer Templates: Printer Templates

to quickly deploy consistent settings across multiple devices. Automated Deployment: SAFEQ Cloud Client

to automatically create print queues and install drivers on user workstations based on server configurations. Page Meters: Page Meter Data

directly from devices to verify reporting accuracy and assist with supplier invoicing. YSoft SAFEQ documentation 4. Reporting and Monitoring

Gain insights into your organization's printing habits and system health. Management Reports:

Generate detailed reports on usage by user, department, or device to identify high-cost areas. Environmental Impact:

View data on paper and water savings achieved through "Green" printing policies. System Health:

Monitor server status, database connectivity, and spooler health from the central dashboard. 5. Secure Print Release The YSoft SafeQ 6 administration guide provides a

Enable "Pull Printing" to ensure documents are only printed when the user is physically present at the device. Print Roaming:

Allows users to send a job to one queue and pick it up at any enabled printer in the network. Job Management:

Administrators can set expiration times for unprinted jobs to automatically delete them, saving paper and enhancing security. Rule-Based Engine | YSoft SAFEQ documentation

curl -X POST https://safeq/api/v1/printers \
  -H "Authorization: Bearer <token>" \
  -d '"ip":"10.0.0.50","name":"Finance_HP"' 

curl https://safeq/api/v1/users/jsmith/quota

curl -X DELETE https://safeq/api/v1/jobs/old --data "olderThan=7d"

API tokens generated under Administration → API → New Token.

Standard workflow:

To enable:

Enable Global Follow‑Me pool:
Printers → Follow‑Me Pools → Create Pool → Add all release printers.

User prints → job held in central spool → user goes to any terminal → authenticates → selects job → releases.

To require forced pull printing:
Policies → Print Rules → Condition: “All Jobs” → Action: “Redirect to Follow‑Me pool”.

Reports → Standard: